Submitting Competition Entries

Photographer at Curber Edge. Author: Ian WhitingMembers are encouraged to enter the club competitions. As a beginner this can be quite daunting but the judge’s feedback, anonymous unless you are one of the “winners”, can be very beneficial.


If you are not familiar with the terminology then briefly:

PDI = Projected Digital Image. This is simply a JPG that is projected onto the screen.  No author identification or similar text/logo may appear on the image
PRINT = a printed image with a minimum size of 300* sq. cm. No author identification or similar text/logo may appear on the print 
MOUNT = a mount card to display the print, 50 cms by 40 cms in either portrait or landscape orientation. It must be carefully backed by another large card. Please ask in the club if you are not sure about this. A label on the back, top left, identifying the club name, author name, image title and competition date. Example label

( * Corrected to 300 sq cms – 10/02/21)

The Competition

Club competitions will be for PDIs, Prints or both. When both, the prints are usually judged in the first part of the evening and the PDIs judged in the second part.

So that all the members can see the print being judged we ask for a PDI also to be supplied for each print. This is just for projection and will not be judged, the judge will only consider the print. The judge may, for instance, talk about the composition by reference to the projected image but the final score is based only on the print.

Each competition can have different rules regarding the subject, maximum number of PDIs and prints. Some limits may be a mix of PDIs and prints with each member being allowed a maximum combined submission, for instance the rule may state each member can submit EITHER up to 2 PDIs and 1 print OR up to 2 prints and 1 PDI.

Format and Sizes

In line with most camera clubs the PDIs and mounted prints must conform to a set of standard sizes and formats. This is a summary of the requirements…


NB unless stated otherwise the image dimensions and maximum file size will apply to all BCC competitions

  • Resized to either or both 1600 px wide and/or 1200 px high (see Photoshop Resizing below)
  • Ensure the colour profile is sRGB
  • The file format must be JPG / JPEG and 8-bit (this may be listed as “24 bit” by some software applications)
  • Ideally the file size should not exceed 2Mb. If it is larger than 2MB and is used to represent the club in an external competition it will need to be re-saved until below 2MB (Colin Birch defines 2Mb as exactly 2,097,152 bytes, there is no tolerance, entries will be rejected in an external competition if this is exceeded)

Upload the PDIs using Photo Entry (see below).


  • Create a PDI for each print in the same format as above. This will need submitting to the appropriate competition within the Photo Entry system, see below.
  • If you would like to use on online printing service to make your print I have written a document (see the PRINTING section on the LINKS > HOW TO page) on how to go about doing this. It is a “first pass document.” I (Ian) welcome feed back and any issues this PDF might have. I have used an example for printing at SIMLAB and I should probably enhance it to include the DSCL procedure (see the MOUNTING AND PRINTING section on the LINKS > RESOURCES page for links to these print labs)


Entry Submission – Photo Entry

From September 2018 all PDIs (for both PDI and Print competitions) should be submitted using the online Photo Entry system.

Both the prints and PDIs must be submitted at least 1 week before the competition date. Competitions are normally closed to any further submissions or changes 1 week before the competition date (normally this is midnight on the preceding Tuesday.)

Typically prints are brought into the club on the preceding Tuesday. If you are not able to drop your print off then contact the competition organiser in enough time to arrange a mutual drop off before the deadline. Late arrivals may not be accepted for the competition. We do not normally expect to receive prints more than 2 or 3 weeks in advance although special arrangements can be usually be accommodated if necessary. A matching PDI must be uploaded for each print submitted.

Most competitions are set up on Photo Entry a long way in advance and are available for all PDI uploads, including those for both PDI and Print competitions.

Before the Photo Entry system can be used you will need your personal User ID and password. You will receive your ID and use-once password by email. This will remain your User ID for as long as you are a member of the club.

Login to the Photo Entry service

Enter your User ID and your password. The first time you login to this service you will need your User ID and your use-once password and will then be asked to change this to a password of your choosing which will become your password from now on.

NOTE: To login you MUST always use your User ID (do NOT use your email address, even though the login form says “either”) and your password.

Select the competition, enter your title (DO NOT INCLUDE YOUR NAME IN THE TITLE) and upload your image. You may view, re-title, replace or delete your images up until the competition closing date (which is in the club’s programme, calendar and shown in the Photo Entry screen.) Repeat for each entry.

If you forget your password use the “Forget Password” link on the login screen and a new password will be emailed to you (allow a few minutes for this to be delivered)

If you change your email address advise the Internal Competition Secretary in good time to amend your account on the Photo Entry service. 

In the event that you are unable to submit online via Photo Entry we will accept the image files on a memory stick. Clearly label your memory stick with your name so it can be returned at a later date. However we would very much like you to use the Photo Entry service as it avoids a lot of work on our part. Contact Linda or Ian for assistance if you need it.

There is a video on how to use the Photo Entry system [my apologies for the muffled sound, Ian] and a detailed PDF




PhotoEntry Login Problem?

Members have found the Photo Entry system very easy to upload images to our competitions and are preferring this method. If you ever have a Log In problem there is a post here that might help you.